Instructions for abstract submission
You are kindly requested to carefully read the guidelines stated below for abstract submission.
Abstracts that do not meet below requirements will be rejected:
- Individuals may present only one abstract but can co-author more than one abstract.
- Previously published abstracts (in print or any electronic format) are not allowed.
- Do not submit the same study in several abstracts. Abstracts that appear as more than one version of a single study will be rejected.
- All abstracts should be written in clear English
- All presenting authors should have proficiency in English, to be able to present and respond to questions. Otherwise authors are encouraged to choose poster presentation.
- Abstracts must be submitted via the online abstract submission site.
- You must receive the approval of all co-authors before putting their names on the abstract.
- All abstracts must be submitted to an appropriate category for review based on the scientific content of the abstract.
- Abstract titles are limited to 10 words or less.
- The title should be dynamic and conclusive, rather than descriptive.
- In general, you should capitalize the first letter of each word unless it is a preposition or article.
- Titles should not be bold.
- Authors: One person must be identified as the presenting author. The order of the authors can be modified at any time prior to the abstract deadline.
- Abstract Text: All abstracts should be 250 words or less. Do not include your title or authors in the abstract text. Do not include references. Graphics/images are not recommended. In clinical studies, please state whether informed consent was obtained.
- Content of the Abstract: The abstract should contain a brief statement of (but not as subheadings):
- The objectives of the investigation
- Experimental methods used
- Essential results, including data and, where appropriate, statistics.
- Keywords: maximum five
- All submitted abstracts will be peer-reviewed. The accepted abstracts will be published in the “conference abstract book” handed out to the conference attendees.
- The submitting author will receive a confirmation of acceptance for oral presentation, poster presentation, poster without presentation or a notice of rejection.
- Authors of abstracts selected for an oral presentation will be informed about the type and date of the session and presentation guidelines will be provided.
- Poster presenters will be informed about the date of the poster session and will receive guidelines for their presentation.
All presenters must agree to the following conditions when submitting an abstract:
- Affirm that any work with human or animal subjects reported in the abstract complies with the guiding principles for experimental procedures found in the Declaration of Helsinki of the World Medical Association. And this research project has been approved by an Institutional Review Board (IRB) or Institutional Ethics Committee or an equivalent ethical body.
- Affirm that the work has not been published (in print or electronically) elsewhere prior to the AFSHG meeting.
- Agree that if the abstract is accepted, AFSHG has permission to publish the abstract in printed and/or electronic formats.
- Agree to pre-register for the meeting and pay the appropriate registration fee.
Presenter changes and withdrawal policy
If you are unable to attend the meeting and wish to name a substitute presenter, please use the following guidelines:
- The Presenting Author is the only author that may request a presenter change.
- Substitute presenter must NOT be presenting another abstract at the meeting.
- Substitution requests must be made PRIOR to the meeting.
- Substitution requests should be sent by the presenting author to one of the following emails:
- Withdrawal policy: If authors wish to withdraw their abstracts they are requested to send a letter via e-mail to one of the above mentioned emails.
- Limited financial assistance is available for this conference in the form of travel grants.
- Availability will be indicated during the abstract submission process.
- The travel grant is restricted to young researchers from Africa and developing countries who are either a Master or a PhD student and post-doctoral researchers with maximum 3 years since PhD degree.